Decision ID: 003483

In June 2009 the 1992 Fund Administrative Council considered proposals by the Director in respect of a number of issues relating to the organisation of meetings and documents and decided as follows:

a) The Secretariat should continue to arrange three meetings per year but one of the meetings should be cancelled if it were not required.

b) The Secretariat should continue to use its judgement, in consultation with the relevant chairpersons, when deciding on an appropriate number of days per meeting.

c) The Secretariat should continue to produce documents in respect of incidents where developments had taken place but no decisions were required, but the Secretariat should try to ensure that the documents were as concise as possible. Such documents would only be presented orally during the meeting if the Director felt it was important; otherwise such documents would not be presented orally and would only be debated if one or more delegations made an intervention in respect of the incident.

d) Simultaneous meetings should be held of the 1992 Fund Assembly, the 1971 Fund Administrative Council and the Supplementary Fund Assembly in respect of administrative matters in October 2009 on a trial basis.

e) The Chairmen of the 1992 Fund Executive Committee and the Supplementary Fund Assembly were autorised, in consultation with the Director, to operate a similar arrangement in the event of an incident occurring which involved both the 1992 Fund and the Supplementary Fund.

f) The Secretariat was instructed, in consultation with the relevant Chairmen, to develop a new system for numbering documents, with the aim of issuing one set of documents for the IOPC Funds from October 2009, and to develop a unified agenda and Record of Decisions, with the aim of implementing this system for the October 2009 sessions.

Date: 30.09.2008
Category: Procedural matters
Subject: Organisation of meetings of the Funds' governing bodies